Gone are the days when businesses were limited to real life phenomenon and no one dreamed of sitting in the comfort of their office to conduct international level of business operations. Technological advancements have made it easier for everyone to compete in the global market.
Yet, it is true that with every opportunity, there comes an opportunity cost. In case of online business transactions, the cost that businessmen had to bear was scam and fraud, among others. For years and years, businessmen were reluctant to transform their paper procedures to their digital equivalents because of lack of security and authenticity, but a lot has changed since then.
Advanced Online Digital Signature came as a savior to business world. If you start encompassing the benefits of this technology, you will realize that there is a lot that you can gain by employing the use of this technology in your business operations, yet you do not have anything to lose.
The concept is not only limited to business transactions, but also has a lot of applications in real world. First, let us have a look at the benefits of advanced online digital signatures before realizing where they can be applied to solve real world problems.
Secure operations
Perhaps one of the best edges of using advanced online digital signatures is that they lend complete security to the document where it is used. Any document which is sealed by digital signatures is protected from unauthorized access and alteration. Once the signature has been applied, the contents of the document cannot be changed. Through a set of public and private key, no one can even open the contents of the document for viewing.
Economical solution
Advanced online digital signatures are an economical alternative of the paper-based office system. You can significantly reduce the cost that you spend on paper, stationery and other hard-copy material by transforming your business operations to soft-copy to materialize the dream of a paper-less work environment. Not only it is cheaper, but also more environment friendly and quicker.
Swift processes
Compare the time required for delivery of an email to an intended recipient to the time it takes to dispatch the same message in hard copy through regular mail. You can save plenty of time and deliver your business mail in a secure manner that too in a matter of seconds. If you prefer traditional mail, services like Royal Mail redirection or other mail forwarding options can assist. There are also advanced alternatives that can seamlessly combine royal mail redirection with your business address service for even more convenience. Also, if you want to send the message to a number of recipients, all you need to do is to supply each one of them with the public key that is associated with that particular message and it is as simple as that.
Solving real-world business problems
- Business documents are mostly confidential. Secure information related to private operations of the business cannot be disclosed to persons outside the business. Advanced online digital signatures are a great way of securing the business documents from unauthorized access.
- Speed of business transactions is vital to the profit-making business actions. The more rapid the business transactions are, the more the chances of your business out beating others in the competition.
- You can also conduct financial functions of the business through online signatures because they can be used for authentication. The signatures are verifiable and highly regarded by banks for international transactions. Thus you can easy send and collect your payment by authenticating them with these.
- It is also good for the repute of your business as other business entities who join hands with you as partners, dealers, suppliers, retailers and others will consider your business to be more trust worthy if it uses advanced online digital signatures in its routine transactions.
- Everyday business operations require a lot of paper-work and no standard business transaction can take place without proper documentation. You can significantly cut on the business costs by converting from paper-based operations to realizing the dream of paper-less environment where every digital document that you send is secured by digital signature.
- Business operations are seldom one-to-one; most of the times, business correspondence has to be communicated to a number of concerned parties. You can easily send a document containing digital signatures to a number of persons; the process of sending to many people is as easy as a few clicks and the process if safe too.
- Digital signatures can be used to generate electronic invoicing, thus considerably reducing the workload of your employees. Billing process takes up a huge time in e-commerce world, thus these electronic signatures can be a huge edge through generation of electronic invoices with utmost security.
- Frauds in business are a major drawback to business operations. Any instance of fraud can bring major financial damages and a bad name to the repute of a business. Advanced online digital signatures can significantly cut down all chances of deception by authenticating every document that is secured by these signatures.
- Software that is used to implement this technology is user friendly and totally fuss-free. You would not need to train any human personnel to get attuned with this software, and thus the transition from paper-based to paper-less is quick and cost-free.
- Advanced online digital signatures have attained a legal status in many countries across the globe and thus they can be used to sue the other party using any document that is sealed by these signatures.
There are numerous benefits that can be achieved through use of advanced online digital signatures. They are equally beneficial for small and medium organizations as well as multinational businesses. Choose your digital signature provider carefully and you are good to go for the years to come.
